Martial arts school management software
Kicksite is an all-in-one martial arts management platform engineered specifically for the unique operational workflows of modern academies, dojos, and gyms. Built to eliminate administrative paperwork and replace disconnected apps, the software unifies your student rosters, automated membership billing, digital attendance kiosks, and belt rank tracking into a single dashboard. Whether you teach Brazilian Jiu-Jitsu, Karate, Taekwondo, Kickboxing or MMA, it adapts seamlessly to your specific discipline.
Core Features of Our Martial Arts Software
Kicksite brings the essential tools for running your martial arts school together in one platform. Explore the features designed to simplify day-to-day operations, from student and member management to billing, attendance, belt progression, lead management, and communication.
Keep every student and membership organized.
Give your martial arts school a solid foundation with member management tools designed to simplify everyday operations and keep your community connected. Our software brings student profiles, family accounts, memberships, and enrollment details together in one place, making it easy to manage the people who make your school special.
- Manage student and family profiles from one centralized system
- Track membership, enrollment, program, and important student information
- Keep digital waivers and agreements organized with electronic signatures
- Give your staff easy access to the info they need to support your members
Take control of your school’s finances.
Keep your school’s finances organized and predictable with billing and payment tools designed to simplify the way you manage your school’s finances. In one place, we combine payment collection, invoicing, and financial tracking together, giving you a clear picture of your school’s finances without juggling spreadsheets or chasing down payment records.
- Automate recurring membership billing to keep tuition payments on schedule
- Create one-time charges for testing fees, equipment, events, and other purchases
- Accept credit and debit card payments with integrated payment processing
- Track outstanding invoices, past-due balances, and school inventory
Know who is showing up to class and staying active.
Consistent training is an important part of student development. Our attendance tracking tools make it easy to record class participation, monitor training habits, and identify students who may need extra encouragement. Plus, attendance works hand-in-hand with belt rank tracking, helping instructors monitor training milestones and keep students progressing toward their next achievement.
- Set up self-service attendance kiosks with PIN numbers or barcode scanning
- Use Mass Check-In to quickly record attendance for groups of students
- Monitor a live attendance feed to see who’s checking in throughout the day
- Review attendance histories to identify participation trends and gaps in training
Keep every student moving up the ranks.
Our belt rank tracking tools make it easier to manage student progression, organize your school’s rank structure, and coordinate testing and promotions. From Brazilian Jiu-Jitsu and Karate to Taekwondo and other disciplines, Kicksite helps you track advancement and recognize every student’s progress along their martial arts journey.
- Build customized belt rank curricula for your school’s programs
- Connect students, programs, and ranks to keep progression records organized
- Create belt testing events to coordinate evaluations and upcoming promotions
- Identify eligible students, manage promotions, and maintain history of advancements
Turn more prospects into new students.
Growing your martial arts school starts with attracting the right prospects and giving them a reason to get on the mats. Our lead management tools help you capture new leads, organize follow-up activities, and guide prospective students toward enrollment, making it easier to turn initial interest into lasting memberships.
- Create customized landing pages and lead capture forms for free or paid trials, camps, and promotions
- Collect prospect information directly in Kicksite for organized follow-up
- Use a visual prospects board to track leads throughout your enrollment process
- Share registration pages with convenient shortlinks and QR codes
Stay connected with your martial arts community.
Strong communication helps build lasting relationships with students, parents, and prospective members. We make it easier to share important updates, promote events, and stay connected through unlimited one-way texts and emails, targeted announcements, and automated messages.
- Send unlimited two-way texts and emails to students and families for free
- Target specific programs and memberships with relevant announcements
- Automate alerts for expiring memberships, past-due invoices, and other important updates
- Create lead nurturing message flows to keep prospective students engaged and to encourage enrollment
Ready to see Kicksite in action?
Explore how the software can help you manage your martial arts school more efficiently.
The solution for common
martial arts school problems
“I need a better way to track which students are coming (or not coming) to class.”
Kicksite has spent the past two decades helping martial arts owners log their student attendances. And even better, we’ve also spent that time getting feedback from users and fine-tuning our system to make it the ideal tool for martial arts schools. Set up a self-service attendance kiosk, use Mass Check-In for bulk attendance tracking, and view your Attendance Log at any time to see who’s training consistently and who’s at risk.
“I know I have students with past due membership fees but I don’t have time to chase them down.”
We’ve seen it all when it comes to how schools accept payments and track their finances. Cash, spreadsheets, handwritten notes, Venmo, PayPal, and sometimes a brutal mix of everything. With Kicksite, you’ll have a streamlined system for your martial arts school’s financial management. Create invoices for every transaction so there’s always a paper trail, set up recurring billings, generate automated past due reminders, and more.
“I desperately need to digitize stuff like student information, memberships, waivers and agreements.”
Kicksite member management tools make it easy to move away from the disorganization that can come with manual paperwork. Every student at your school has a dedicated profile within your software where you get a comprehensive view of their personal information, programs and memberships, financial information, and more. Plus, you can easily build out digital waivers and send via email or text to have signed!
“I don’t have a great system for managing prospects and leads tend to fall through the cracks.”
Generating, nurturing, and converting prospects can feel like a tall order when you’re focused on teaching your current students. But it’s a crucial part of growing your martial arts business. Kicksite has a full suite of tools to help you from lead capture to lead conversion, including customizable landing pages, a robust drag-and-drop prospects board, and two-way texting to better facilitate communications with potential new students.
“I feel like my rates and fees for payment processing are constantly changing.”
Choosing to accept credit and debit cards is sometimes a double-edged sword. It’s highly convenient for your students and helps facilitate automated billings. However, running card transactions can come with hidden fees, ever-changing rates, and payment processing companies with poor customer service. At Kicksite, we’re proud to partner with Basys to offer our customers flat-rate processing fees for EVERY card. And we even give you the option to apply service fees to your students’ payments so you aren’t shouldering the costs of doing business.
Trusted By Martial Arts Schools
8K+
Schools Served
19+
Years
4.9 ★
Rating
23
Countries
You might be wondering…
Why should you choose Kicksite over other martial arts software and CRMs? Well, we could go on and on, but we’ll do our best to leave it to a few key points.
Dedicated Martial Arts Software vs. Generic Gym Platforms
Kicksite helps schools manage martial arts-specific details such as belt rankings, rank advancement, curriculum, testing and promotions, and student progress. Schools can keep track of where each student is in their martial arts journey, manage rank requirements, and organize the information instructors need to support student development. The member portal also gives students and families access to schedules, payments, achievements, and other important information.
General gym management platforms may handle the basics of running a fitness business, but they aren't built around the ranking systems, curriculum, progression, and instructional nature that make martial arts schools different.
Student self-service
The Kicksite Member Portal
Dashboard
Students or guardians have a snapshot of announcements, achievements, upcoming classes and events.
Events
When you create special events in Kicksite, you can make them eligible for registration on the member portal.
Check-In
When they arrive for class, students can use the portal to pull up an attendance barcode on their phone and scan for easy check-in.
Mobile Web App
The Kicksite mobile web app makes it easy for your students to access the member portal on-the-go.
Classes
Your students can register for multiple classes directly from the member portal in a matter of seconds.
Finances
Students can view invoice and payment history, as well as manage their payment methods to update or add credit cards.
Media Library
If you add videos, photos or documents to the Media Library, students can access them on the member portal for virtual learning.
4x IBJJF World Champion Mahamed Aly trusts Kicksite to help him manage One Way Martial Arts in Alexandria, VA. After partnering with us for just over a year, his academy has already shot up to nearly 400 students! Hear why he believes our software tools give him peace of mind and opportunities for growth.
Mahamed Aly
One Way Martial Arts
Gabe Hernandez
BASE Brazilian Jiu-Jitsu
I started with Kicksite before I opened my doors for business back in April of 2019, they have the best customer service anyone could ask for. Through the years, they have upgraded their system to make running my Academy so much easier and so much smoother. I can’t say enough of how happy I am with everything they have done for me and my Academy the last 5+ years.
Harjit Randhawa
Brampton Boxing
Joining the Kicksite team has been the best move I've made for my business. The software is easy to use and has many different features for the business owner as well as students.
Nick Pacheco
Alliance San Marcos
Working with Kicksite was by far one of the best choices our academy has made to date. The process was incredibly straightforward, the team is organized and the quality of work is gold standard.
Victor Genovesi
Alliance East Boise
The best tool to lead your gym to success!
Kati Gibler
Gracie Humaita Cedar Crest
Kicksite is highly professional software for managing martial arts schools. It made getting started for us a lot easier than I could have imagined. The training is top notch and the staff at Kicksite is always quick to help with anything.
Kicksite martial arts software pricing
Some companies show you all their features, then restrict access if you’re on a lower pricing tier. Not here. With Kicksite's martial arts school management software, your price is based on active students and everyone has full access to all tools in the system!
0-25 students
$49
per month
26-50 students
$99
per month
51-100 students
$149
per month
101+ students
$199
per month