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How to Promote Students After a Belt Testing Event

Updated

Testing day is done. Promoting from the event page moves everyone up in one action, records the date, and stores any testing scores.

Before you promote

Bulk promotions are quick to run and tedious to undo, so spend a minute checking the following:

  • Deselect anyone who didn’t pass. Easier than reverting them afterwards.
  • Enter testing scores if you use them. Adding them after the fact means editing each student individually.
  • Check the rank each student is testing for on their card. Anyone promoted since the event was created may be pointed at the wrong rank.

Promoting

  1. In the event, select who to promote:
    1. One at a time — click Promote on their row.
    2. In bulk — tick each student, or click Select All and untick anyone who didn’t pass. Click Promote in the Actions box.
  2. If any Score fields are empty you’ll be asked to confirm. Click OK if that’s intended.
  3. In the Record Promotions window, check the date. It defaults to today — click the clock icon to set the actual testing date if you’re managing promotions after the event date.
  4. Click Promote.

A notification tells you how many were promoted, who was already promoted, and any that failed.

What promoting does

For each student:

  • Their current rank becomes the next rank in the program.
  • A promotion record is added to their profile with the date and score.
  • Classes at Rank and Days at Rank reset to zero and start counting towards the next promotion.
  • Their belt graphic updates everywhere in the software.
  • Their status in the event becomes Promoted.

Fixing mistakes

All of these fixes can be done on the student profile in the Promotions tab.

  • Someone promoted who shouldn’t have been – click the Inactive tab, expand the program, and find the promotion; delete using the red trash can icon.
    • The student will revert to their previous rank. You can’t delete a student’s first promotion because there’s nothing to revert to.
  • Wrong date – go to the current rank, click the pencil, correct the date, and save.
  • Skipped a rank – delete the promotion and re-add it with the right rank from their profile.

Promoting someone outside the event

Late arrival, a make-up test, or someone tested separately — promote them from their profile instead. See How to Promote Ranks on the Student Profile.

Troubleshooting

A promotion failed. Usually there’s no next rank defined — the student is already at the top of the program. Add another rank, or promote them into a different program.

The date is wrong on everyone. Promotions default to the current date. Correct them individually from each profile, or delete and redo the promotion.

Classes at Rank reset and I didn’t expect it. That’s by design. The count is per rank, and promoting starts a new count.

Limitations

  • A student’s first promotion can’t be deleted.
  • Promoting resets Classes at Rank and Days at Rank.
  • Promoting one student in one program doesn’t affect their rank in another.

 

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