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How to Add and Track Association Memberships

Updated
i Note: These options are available if your school belongs to a martial arts association that partners with Kicksite. If your school isn’t part of one, you simply won’t see these options in your account.

i Note: Think your school should have them? Email support@kicksite.net — Support can confirm whether your association is supported and switch it on.

Association memberships track each student’s membership with your governing body: their membership number and when it expires, separately from their membership with your school.

Associations differ, so your screens may not match these exactly.

Automatic or manual?

Some associations generate the membership automatically when you create a student. If yours does, there’s nothing to do — the number appears on its own.

Others need it entered by hand. Add it as students join, or as you receive numbers back from the association.

If you’re not sure which yours is, create a test student and see whether a number appears.

Adding one by hand

  1. Search the student’s name and open their profile, or click their name in the Student List.
  2. Expand Association Information.
  3. Hover the Assoc. # field and click when the pencil appears. Enter the number, then click the check mark or press Enter.
  4. Do the same for Assoc. Exp — type the date or use the calendar picker.

Seeing them all

Click Quick Links → Memberships → Association Memberships List. Not every association exposes this list.

You’ll see students with association memberships and, depending on your association, options to Edit, Delete, or Renew.

Click a student’s name to open their profile. On the Memberships tab you may have further options, such as Deactivate.

Watching expiries

Association memberships expire on their own schedule, unrelated to your school’s memberships.

  • The Association Memberships module on your Dashboard — you may need to scroll or check the Memberships tab. View More or View All for the full list.
  • The Association Memberships List, sorted by expiry.

A lapsed association membership can stop a student testing or competing, and they’ll find out at the worst possible moment. Be sure to keep an eye on this.

Troubleshooting

I don’t see Association Information. Your school isn’t set up with an association. Email support@kicksite.net.

The list isn’t in Quick Links. Not every association exposes one. Use the student profile and the Dashboard module.

I can’t edit or delete a membership. Some associations restrict what schools can change. If your association owns the data, changes have to go through them.

A number is wrong and won’t save. Associations often enforce a number format. Check yours against another student’s.

Limitations

  • Association memberships are tracked separately from school memberships and don’t affect billing or check-in.
  • Available only to schools in a supported association.
  • Available options vary by association.
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