How to Print Barcode Labels for Attendance Check In

 

If you use a barcode scanner for attendance, you can have students check in either by using their Member Portal on their smartphone or by using a printed barcode.

Some school owners prefer not to have students use the Member Portal; in that case, you would need to print out the barcodes for students.

Tip: Laminating the barcodes after printing them will help prevent the paper from wearing out or tearing. Self-sealing laminating pouches are available; you can also purchase a laminating machine and laminating sheets or pouches. Another option is to use a printing store or office supply store’s laminating services.

Remember: If you change a student’s PIN (ID number), this will change the barcode. You will need to print a new barcode for the student; see the “To print a barcode for an individual student” section for details.

 

First: Enable barcode check ins

1. Click your username in the upper-right corner and then click Settings.

2. Click the Attendance tab.

3. Toggle the Enable Barcode Check-In setting to on (highlighted).

4. Click Save.

 

To print barcodes for all active students

1. On the left panel, click Profiles and then Students to go to the Student List.

2. Click the three vertical dots (just to the right of the Sort By drop-down list) and then click either Barcode Cards or Barcode Keytags. (Tip: If you want to open the page to be printed in a new tab, Ctrl+click or Command+click the desired option.)

• Barcode Cards creates a page with business-card size barcodes for all the active students. The cards include your school’s logo, the student’s name, the barcode, and the student’s PIN. (See the left image below.)
• Barcode Keytabs creates a page with smaller barcodes that are the size of a keytag; the tags contain the student’s name and the barcode. (See the right image below.)

3. To print the cards or keytags, use your browser’s Print command. (This may vary a little, depending on which browser you’re using.) Typically, you can right-click and click Print, or select Print from the browser’s menu.

4. If needed, make adjustments in your browser’s Print window. For example, most browsers have More Settings that enable you to remove the header and footer text from the printed pages.

5. Click Print to print out the cards or keytags.

If you have a laminating machine or self-sealing pouches, you can laminate the cards or keytags. A printing service store or office supply store typically offer laminating services as well.

 

To print a barcode for an individual student

1. Go to the student’s profile by either searching the student’s name in the Search field, or by finding the student’s name in the Student List and clicking their name.

2. Click the three vertical dots above and to the right of the student’s name (the top-right corner of the left column). Click either Barcode Card or Barcode Tag.

• Barcode Card creates a page with a business-card size barcode for the student. The card includes your school’s logo, the student’s name, the barcode, and the student’s PIN.
• Barcode Keytab creates a page with a smaller barcode that is the size of a keytag; the tag contains the student’s name and the barcode.

3. To print the card or keytag, use your browser’s Print command. Typically, you can right click and click Print, or select Print from the browser’s menu.

4. If needed, make adjustments in your browser’s Print window. For example, most browsers have More Settings that enable you to remove the header and footer text from the printed pages.

5. Click Print to print out the card or keytag.

If you have a laminating machine, you can laminate the card or keytag.