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What Student Data Can Be Imported into Kicksite?

Last Updated

 

Please note: While the data import options are unlocked to administrators and employees, Kicksite recommends letting the Data team handle your data imports. The data importer software has many strict requirements for the type, formatting, and contents of fields; the strict requirements are to ensure that the data imported is clean, formatted correctly, and doesn’t create errors on import.

 

To request an import of student and/or prospect data, please email support@kicksite.net and put “Data” in the subject line. If you have a spreadsheet file with student or prospect data you’d like imported, please attach the file(s) in your email. If you are switching from other software, be sure to put the name of your previous software in the request to import; the Data team can either give you directions to export data yourself, or can export the data for you.

 

The following information can be imported into Kicksite:

For Students

  • First, Middle, and Last Name
  • Status (Active or Inactive for students)
  • Birthdate
  • Gender
  • Street, City, State, Zip
  • Phone
  • Email
  • Guardian/Parent Name, Phone, Email, Relationship (can have 1 or 2 Guardians)
  • Emergency Contact Name, Phone (can have 1 or 2 emergency contacts)
  • Family Name
  • Belt Size
  • Notes
  • Medical Notes
  • School
  • Source
  • Program and Rank (Must be able to match programs/ranks in Kicksite.)
  • Membership (Requires membership name to match in Kicksite; start date and end date required as well.)
 For Prospects

  • First, Middle, and Last Name
  • Status (Active or Archived)
  • Birthdate
  • Gender
  • Street, City, State, Zip
  • Phone
  • Email
  • Notes
  • Source

 

The following information can NOT be imported into Kicksite:

  • Credit card numbers or bank account numbers (this is a PCI Compliance issue)
  • Invoices, receipts, or payment history
  • Photos or images of students or prospects
  • Signed contracts/agreements/waivers
  • Promotion history
  • Attendance history

Most of the above information can be added individually on the student profile page by the admin or employees.